Instructor Roster Submission and eCard Distribution Process

Thank you for choosing Keeping Safety Smart, LLC for your eCard distribution needs. The following process has been established to ensure accurate roster submission, payment verification, and timely eCard distribution for affiliated instructors.

Before You Submit
To ensure prompt processing of your eCard order, please verify the following before uploading your roster:
- All student information is complete and legible.
- Student names are spelled correctly as they should appear on their eCards.
- Course completion dates and instructor information are accurate.
- All required documentation has been completed.
- Your roster has been reviewed for accuracy.

The class roster must be submitted using the official Keeping Safety Smart roster form available for download in the Instructor Portal.
- The official roster form must not be altered, modified, reformatted, or recreated in any way.
- Altered forms may be rejected and returned for correction, which could delay eCard processing.
- All eCards must be purchased and paid for before submitting your class roster.
- Have your order number available, as it must be entered in the Notes section of the roster upload form to verify payment.

How to Submit Your Roster
Step 1 – Complete Your Course
Conduct your class in accordance with current course requirements and complete all required documentation.

Step 2 – Purchase Your eCards
Using the Purchase eCards link located in the Instructor Portal, order and pay for the required number of eCards. After your purchase is complete, save your order number, as it will be required during the roster submission process.

Step 3 – Prepare Your Roster
Download the current official roster form from the Instructor Portal and complete it in its entirety. Ensure all required information is accurate and that the form has not been altered or modified before submission.

Step 4 – Upload Your Roster
Use the secure upload form to submit your completed official roster and any required supporting documentation. Enter your eCard order number in the Notes section of the upload form so your payment can be verified.

Step 5 – Verification
Your submission will be reviewed to verify that all required information has been received and that payment has been confirmed. If additional information is needed, you will be contacted before processing begins.

Step 6 – eCard Processing
Once your submission and payment have been verified, your eCards will be processed according to the processing option you selected.

Step 7 – eCard Distribution
Your completed eCards will be delivered electronically to the email address associated with your instructor account for distribution to your students.

Important Information
- This service is available only to instructors affiliated with Keeping Safety Smart, LLC.
- Only the current official roster form downloaded from the Instructor Portal will be accepted.
- eCards must be purchased and paid for before roster submission.
- Your eCard order number must be entered in the Notes section of the upload form. Roster submissions without a valid order number may be delayed until payment can be verified.
- Processing begins after your roster, payment, and all required documentation have been received and verified.
- Priority Processing applies only after verification is complete.
- Incomplete, altered, or inaccurate submissions may delay processing.
- Please retain your original class records in accordance with current instructor requirements.

Thank you for helping us maintain accurate records and timely eCard distribution.